From Splatspace
Revision as of 14:49, 28 February 2022 by Rpatridge (Talk | contribs)

Jump to: navigation, search


January 4th, 2022

Link to join online meeting: https://meet.google.com/roo-ozzn-jne


  1. Select Meeting Moderator
  2. Guest Introductions
  3. Member Reports
  4. Upcoming Events
    1. Recurring Events
    2. Non-Recurring Events
  5. Previous Minutes
  6. Member Attendance
  7. Recruitment / Retention / Fundraising
  8. Consent Agenda
  9. Old Business
    1. Pinned items
    2. Action Items
  10. New Business
  11. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
    6. At-Large
  12. Other
  13. Trash/Recycling Volunteer
  14. Adjournment


Meeting started at 7:10 PM.

Select Meeting Moderator

Guest Introductions

  • Nick R.
    • Mechanical engineer
    • Has a cat named Ash.
  • Ashley Z.
    • Interested in robotics
    • FIRST team looking for a space
  • Joshua M
    • Background in mechatronics engineering and applied mathematics
    • Robotics
    • Electrical test engineer
  • Jacob VM
    • Also with the FIRST HS team
  • Eric L.
    • Also with (a different) FIRST HS team

Member Reports

  • Scott H
    • Visited makerspaces in Pennsylvania: Pittsburg, Sommerset, Meyersdale, Altoona & Johnstown. Will report more on them at a later date
  • Justin K
    • Raspberry Pi controlled teleoperated RC car (Arduino Nano controlled motors, Flask app on Pi)
  • Brittney M
    • Science holiday card-making cancelled due to weather. Learned to crochet!
  • Blake
    • Woodworking projects: picture frame for doggo art, dice boxes!

Upcoming Events

note new calendar for 2022 External Outreach Events list

Recurring Events

Regular events carried from month to month.

Non-Recurring Events

Previous Minutes

  • Approve minutes from December 7th, 2021

Recruitment / Retention / Fundraising

Member Attendance
  • 55? Dues-paying (voting) members
  • 6 members in attendance
  • Quorum requires 14? members

Notes from the Special Action Committee:

Consent Agenda

Old Business

Pinned Items

Permanent items of the Old Business section carried from month to month.

ToDo Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

  • Identify and maintain (online) lists of SMEs (subject matter experts) for each equipment or space. (No Update)
  • Members are beginning to plan meetups and congregate--Ryan is planning to create and install room capacity placards in the work rooms for informational and safety purposes (supporting continuing COVID and social distancing safety, but also general shop safety). SplatSpace lease provides the total space capacity.

New Business

  • Review and see if anything needs edited from the 2020 Safety Code document https://docs.google.com/document/d/1f7ea6mLwwgSszdfBnTaeJ-CY0YVxUPvaNR-oQjVczDs/edit?pli=1
    • Create a wiki page for this once it is ready
  • Thermostat
    • Russell (building supervisor) said that UDI will send us a quote for a wireless remote thermostat. (Work should be covered under lease, according to Scott.)
    • If cost is reasonably small, we will likely pay for it even though it might be possibly construed as covered by the property owner in our lease agreement.
  • Gift memberships
    • Don't have an official process. Would need to figure out payment (how much?), also how to get the gifted member onboarded with the member contract and sponsorship/vetting?
    • Somewhat complicated to implement, future discussion required if desired.
  • Dorbo
    • https://github.com/splatspace/dorbo
    • Shares circuit with the woodshop, gets tripped sometimes from the woodshop.
    • Discussed options for battery backup. Wifi would also be useful to have on a battery backup.
  • Purchasing new equipment?
  • Incentivization approach to motivate selling the donations earmarked for sale
    • Member can sell items earmarked for sale and take 50% of the total sale price for themselves.
    • Items being sold will also be posted in Slack, available for purchase by members at a discounted price.

Officer Reports


  • Looking at website.


Report for this month is pending.

  • Ryan needs to be added to bank account "Business Resolution" form and the signature card.

2/28/2022 Update: Treasurer Report Below

Account balances as of 12/31/2021:

+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $11693.68     $174     $11867.68     $0     $224     $7500     $4143.68  
  $11693.68     $174     $11867.68     $0     $224     $0     $11643.68  

This month's income (cash in):

Member Dues Donations Other Total
  $2201.35     $400     $0     $2601.35  

This month's expenses (cash out):

UDI Rent Linode.com Spectrum Misc Total
  $0     $7.13     $99.99     $98.94     $107.12  

Income - Expenses =   $2494.23
Potentially recoverable back dues = ~$1365

Active Member count as of 1/4/2022:
(Active = paid dues within past 60 days)

Membership Type # Members Expected Dues Target # Members Target Dues
Full 39 $2340 27 $1620
Full (Legacy) 7 $350
Associate 5 $125
Associate (Legacy) 3 $60
Student 1 $35
Recurring Donors (2) $150
Total 55 $3060 52 $2545
Monthly Expected Expenses

Current = $2510


Current = $3060 - $2510 = $550/mo

Departing Members: Ben S., Zach A, Aaron T.

New Members: Michael B.

Arrears: 8 members

  • Note: the projection below is based on current member dues and recurring donations.


Donations: Thank you to Blake and Graham for your continued donations, and to Braxton Moye for the one-time donation of $250!

Pending: SplatSpace's Charitable Solicitation License Exemption filing is due May 15, 2022, with the NC Secretary of State.


Public Relations

  • Scott
    • Will be working on the SplatServer, adding capacity, reorganizing file structure, and making it auto-mounted on the various laptops and workstations in the space. Input from members welcome - contact Scott.
    • Will update the upcoming events list for 2022; any knowledge of events or community participation welcome (contact Scott)


Trash/Recycling Volunteer