Difference between revisions of "2022-02-01"

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(Member Attendance)
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===== Member Attendance =====
===== Member Attendance =====
* ? Dues-paying (voting) members
* 53 Dues-paying (voting) members
* ? members in attendance
* ? members in attendance
* Quorum requires ? members
* Quorum requires 13 members

Revision as of 15:56, 28 February 2022


February 1st, 2022

Link to join online meeting: https://meet.google.com/roo-ozzn-jne


  1. Select Meeting Moderator
  2. Guest Introductions
  3. Member Reports
  4. Upcoming Events
    1. Recurring Events
    2. Non-Recurring Events
  5. Previous Minutes
  6. Member Attendance
  7. Recruitment / Retention / Fundraising
  8. Consent Agenda
  9. Old Business
    1. Pinned items
    2. Action Items
  10. New Business
  11. Officer Reports
    1. President
    2. Vice-President
    3. Treasurer
    4. Secretary
    5. Public Relations
    6. At-Large
  12. Other
  13. Trash/Recycling Volunteer
  14. Adjournment


Meeting started at 7:10 pm.

Select Meeting Moderator

Guest Introductions

Member Reports

Upcoming Events

New calendar for 2022 External Outreach Events list

Recurring Events

Regular events carried from month to month.

Non-Recurring Events

none at this time

Previous Minutes

  • Approve minutes from January 4th, 2022

Recruitment / Retention / Fundraising

Member Attendance
  • 53 Dues-paying (voting) members
  •  ? members in attendance
  • Quorum requires 13 members

Notes from the Special Action Committee:

Consent Agenda

Purchase policy to be added to the policies on the Wiki: https://docs.google.com/document/d/1J11G4HsLQ8tJZxQsX83Ged_h9BR3DabYG7McdvSVO44/edit?usp=sharing

Old Business

Pinned Items

Permanent items of the Old Business section carried from month to month.

ToDo Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

  • Identify and maintain (online) lists of SMEs (subject matter experts) for each equipment or space. (No Update)
  • Members are beginning to plan meetups and congregate--Ryan is planning to create and install room capacity placards in the work rooms for informational and safety purposes (supporting continuing COVID and social distancing safety, but also general shop safety). SplatSpace lease provides the total space capacity.
  • Incentivization approach to motivate selling the donations earmarked for sale
    • Member can sell items earmarked for sale and take 50% of the total sale price for themselves.
    • Items being sold will also be posted in Slack, available for purchase by members at a discounted price.

New Business

  • Review and see if anything needs edited from the 2020 Safety Code document https://docs.google.com/document/d/1f7ea6mLwwgSszdfBnTaeJ-CY0YVxUPvaNR-oQjVczDs/edit?pli=1
    • Create a wiki page for this once it is ready
  • Thermostat
    • Russell (building supervisor) said that UDI will send us a quote for a wireless remote thermostat. (Work should be covered under lease, according to Scott.)
    • If cost is reasonably small, we will likely pay for it even though it might be possibly construed as covered by the property owner in our lease agreement.
  • Gift memberships
    • Don't have an official process. Would need to figure out payment (how much?), also how to get the gifted member onboarded with the member contract and sponsorship/vetting?
    • Somewhat complicated to implement, future discussion required if desired.
  • Dorbo
    • https://github.com/splatspace/dorbo
    • Shares circuit with the woodshop, gets tripped sometimes from the woodshop.
    • Discussed options for battery backup. Wifi would also be useful to have on a battery backup.

Officer Reports




Report for this month is pending.

  • Ryan needs to be added to bank account "Business Resolution" form and the signature card.

Updated on 2/28/2022: Treasurer Report (below)

Account balances as of 1/31/2022:

+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $9414.31     $174     $9588.31     $0     $336     $7500     $1752.31  
  $9414.31     $174     $9588.31     $0     $336     $0     $9252.31  

This month's income (cash in):

Member Dues Donations Other Total
  $2913.39     $50     $0     $2963.39  

This month's expenses (cash out):

UDI Rent Linode.com Spectrum Misc Total
  $4800     $7.14     $99.99     $335.63     $5242.76  

Income - Expenses =   -$2279.37
Potentially recoverable back dues = ~$1795

Active Member count as of 2/1/2022:
(Active = paid dues within past 60 days)

Membership Type # Members Expected Dues Target # Members Target Dues
Full 37 $2220 27 $1620
Full (Legacy) 7 $350
Associate 5 $125
Associate (Legacy) 3 $60
Student 1 $35
Recurring Donors (2) $50
Total 53 $2840 52 $2545
Monthly Expected Expenses

Current = $2510


Current = $2840 - $2510 = $330/mo

Departing Members: Tony B.

New Members: Ben S.

Arrears: 9 members

  • Note: the projection below is based on current member dues and recurring donations.


Donations: Thank you to Blake for being the last remaining recurring donor! Your win is also our win.

Pending: SplatSpace's Charitable Solicitation License Exemption filing is due May 15, 2022, with the NC Secretary of State.


Public Relations

  • Scott
    • Will be working on the SplatServer, adding capacity, reorganizing file structure, and making it auto-mounted on the various laptops and workstations in the space. Input from members welcome - contact Scott.
    • Shelf update
    • Electronics bench cleanup/upgrade update


Trash/Recycling Volunteer

  • Ask for a volunteer