Difference between revisions of "Membership Meeting Template"

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=== Month Day(th), 2021 ===
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=== Month Day(th), Year ===
 +
 
 +
Link to join online meeting: https://meet.google.com/roo-ozzn-jne
  
 
=== Agenda ===
 
=== Agenda ===
  
 
=====Summary=====
 
=====Summary=====
−
# Member Reports
+
# Initialization
−
# Guest Introductions
+
# Announcements
−
# Upcoming Events
+
# Club Business
−
## Recurring Events
+
## Committee Reports
−
## Non-Recurring Events
+
## Consent Agenda
−
# Previous Minutes
+
## Old Business
−
# Member Attendance
+
## New Business
−
# Recruitment / Retention / Fundraising
+
## Officer Reports
−
# Consent Agenda
+
## Other
−
# Old Business
+
# Conclusion
−
## Pinned items
+
−
## Action Items
+
−
# New Business
+
−
# Officer Reports
+
−
## [[President]]
+
−
## [[Vice-President]]
+
−
## [[Treasurer]]
+
−
## [[Secretary]]
+
−
## [[Public Relations]]
+
−
## [[At-Large]]
+
−
# Trash/Recycling Volunteer
+
−
# Adjournment
+
  
−
==== Member Reports ====
+
<br>
  
−
* member report
+
=== Initialization ===
−
* member report
+
 
 +
===== Member Attendance =====
 +
* X Dues-paying (voting) members
 +
* Y members in attendance
 +
* Quorum requires (X/4) members
  
 
<br>
 
<br>
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==== Guest Introductions ====
 
==== Guest Introductions ====
  
−
* guest info
+
===== Guest Attendance =====
−
* guest info
+
* ZZ Guests
  
 
<br>
 
<br>
 +
 +
==== Member Reports ====
 +
''Talk to your fellow makers!''
 +
* Show & Tell
 +
* Projects you want to do
 +
* Interesting Resources discovered
 +
* Tell us what's on your mind!
 +
<br>
 +
 +
=== Announcements ===
  
 
==== Upcoming Events ====
 
==== Upcoming Events ====
−
''note new calendar for 2021 [https://wiki.splatspace.org/index.php/Main_Page#External_Outreach_Events External Outreach Events list]
+
* As usual, check https://www.meetup.com/splatspace/events/calendar for posted events.
 +
 
 +
===== Non-Recurring Events =====
 +
* event info
 +
 
 +
===== External Outreach Events =====
 +
''note new calendar for YEAR [https://wiki.splatspace.org/index.php/Main_Page#External_Outreach_Events External Outreach Events list]
 +
 
 +
{| border="1" cellspacing="0" cellpadding="2"
 +
|-
 +
!colspan="4"|Some outreach highlights:
 +
|-
 +
|What
 +
|Date & Time
 +
|Where
 +
|notes
 +
|}
 +
 
 +
===== Recurring Events =====
 +
''Regular events carried from month to month.''
  
 
* event info
 
* event info
−
* Also check https://www.meetup.com/splatspace for upcoming events.
 
  
 
<br>
 
<br>
 +
 +
=== Club Business ===
  
 
==== Previous Minutes ====
 
==== Previous Minutes ====
  
 
* Approve minutes from Mon Day(th), Year
 
* Approve minutes from Mon Day(th), Year
 +
 +
<br>
  
 
==== Recruitment / Retention / Fundraising ====
 
==== Recruitment / Retention / Fundraising ====
  
−
===== Member Attendance =====
+
<br>
−
* X Dues-paying (voting) members
+
 
−
* Y members in attendance
+
==== Committee Reports ====
−
* Quorum requires (X/4) members
+
 
 +
===== Special Action Committee =====
 +
''{leader(s)}''
 +
* item
 +
* item
 +
 
 +
===== Knowledge Share Committee =====
 +
''leader(s)''
 +
* item
 +
* item
 +
 
 +
===== New Website Committee =====
 +
''leader(s)''
 +
* item
 +
* item
 +
 
 +
===== Documentation Committee =====
 +
''leader(s)''
 +
* item
 +
* item
 +
 
 +
===== New Equipment Purchasing Committee =====
 +
''leader(s)''
 +
* item
 +
* item
 +
 
 +
===== Donations Committee =====
 +
''leader(s)''
 +
* item
 +
* item
 +
 
 +
===== [[Public Relations]] Committee =====
 +
''leader(s)''
 +
* item
 +
* item
 +
 
 +
<br>
  
 
==== Consent Agenda ====
 
==== Consent Agenda ====
−
''{none}''
+
''{no consent item this month}''
−
<br> &nbsp;
+
 
  
 
==== Old Business ====
 
==== Old Business ====
 +
  
 
===== Pinned Items =====
 
===== Pinned Items =====
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=====[[President]]=====
 
=====[[President]]=====
−
 
+
''who''
 
* item
 
* item
  
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=====[[Vice-President]]=====
 
=====[[Vice-President]]=====
−
 
+
''who''
 
* item
 
* item
  
Line 110: Line 173:
  
 
=====[[Treasurer]]=====
 
=====[[Treasurer]]=====
 +
''who''
  
 
{| class="wikitable"
 
{| class="wikitable"
Line 202: Line 266:
  
 
=====[[Secretary]]=====
 
=====[[Secretary]]=====
−
 
+
''who''
 
* item
 
* item
  
 
<br>
 
<br>
  
−
=====[[Public Relations]]=====
+
=====[[At-Large]]=====
  
 +
''who''
 
* item
 
* item
  
−
<br>
+
''who''
 +
* item
  
−
=====[[At-Large]]=====
+
''who''
−
 
+
−
* item
+
 
* item
 
* item
  
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<br>
 
<br>
 +
 +
=== Conclusion ===
  
 
==== Trash/Recycling Volunteer ====
 
==== Trash/Recycling Volunteer ====
 +
* Ask for a volunteer
  
 
<br>
 
<br>

Latest revision as of 15:36, 6 July 2022

Contents

Month Day(th), Year

Link to join online meeting: https://meet.google.com/roo-ozzn-jne

Agenda

Summary
  1. Initialization
  2. Announcements
  3. Club Business
    1. Committee Reports
    2. Consent Agenda
    3. Old Business
    4. New Business
    5. Officer Reports
    6. Other
  4. Conclusion


Initialization

Member Attendance
  • X Dues-paying (voting) members
  • Y members in attendance
  • Quorum requires (X/4) members


Guest Introductions

Guest Attendance
  • ZZ Guests


Member Reports

Talk to your fellow makers!

  • Show & Tell
  • Projects you want to do
  • Interesting Resources discovered
  • Tell us what's on your mind!


Announcements

Upcoming Events

Non-Recurring Events
  • event info
External Outreach Events

note new calendar for YEAR External Outreach Events list

Some outreach highlights:
What Date & Time Where notes
Recurring Events

Regular events carried from month to month.

  • event info


Club Business

Previous Minutes

  • Approve minutes from Mon Day(th), Year


Recruitment / Retention / Fundraising


Committee Reports

Special Action Committee

{leader(s)}

  • item
  • item
Knowledge Share Committee

leader(s)

  • item
  • item
New Website Committee

leader(s)

  • item
  • item
Documentation Committee

leader(s)

  • item
  • item
New Equipment Purchasing Committee

leader(s)

  • item
  • item
Donations Committee

leader(s)

  • item
  • item
Public Relations Committee

leader(s)

  • item
  • item


Consent Agenda

{no consent item this month}


Old Business

Pinned Items

Permanent items of the Old Business section carried from month to month.

  • item
  • item


ToDo Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

  • greyed-out item

  • item
  • item


New Business

  • item
  • item


Officer Reports

President

who

  • item


Vice-President

who

  • item


Treasurer

who

Account balances as of MM/DD/2021:

+ BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed
  $2746.53     $94     $2840.53     $0     $784     $7500     $-5555.47  
  $2746.53     $94     $2840.53     $0     $896     $0     $1944.53  


This month's income (cash in):

Member Dues Donations Other Total
  $2348.28     $200     $0     $2548.28  

This month's expenses (cash out):

UDI Rent Linode.com Spectrum Misc Total
  $2400     $7.13     $89.99     $98.94     $2596.06  

Income - Expenses =   -$47.78
Potentially recoverable back dues = ~$175


Active Member count as of MM/DD/2021:
(Active = paid dues within past 60 days)

Membership Type # Members Expected Dues Target # Members Target Dues
Full 31 $1860 27 $1620
Full (Legacy) 10 $500
Associate 7 $175
Associate (Legacy) 4 $80
Student 3 $105
Recurring Donors (3) $200
Total 55 $2920 52 $2545
Monthly Expected Expenses

Current = $2510

Deficit/Surplus

Current = $2920 - $2510 = $410/mo

Departing Members: first names, last initials (not included in the numbers above)

New Members: first names, last initials

Paused: 2 members (not included in numbers above)

Arrears: 1 member


With our current Membership & Expenses, it will take about 12 months to fully fund our reserve.


Current steps to increase revenue / decrease expenses:

  • Donations: Thank you to Andrew S, Blake, and Graham, for your donations.


Secretary

who

  • item


At-Large

who

  • item

who

  • item

who

  • item


Other

{none}


Conclusion

Trash/Recycling Volunteer

  • Ask for a volunteer


Adjournment

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