Difference between revisions of "Membership Meeting Template"

Revision as of 15:17, 6 July 2022 (view source) Scottghall (Talk | contribs) ← Older edit		Revision as of 15:22, 6 July 2022 (view source) Scottghall (Talk | contribs) (→‎Summary) Newer edit →
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	=====Summary=====		=====Summary=====
−	# Member Attendance	+	# Initialization
−	# Guest Introductions	+	## Member Attendance
−	# Member Reports	+	## Guest Introductions
−	# Upcoming Events	+	## Member Reports
−	## Recurring Events	+	# Announcements
−	## Non-Recurring Events	+	## Upcoming Events
−	## External Outreach Events	+	### Recurring Events
−	# Previous Minutes	+	### Non-Recurring Events
−	# Recruitment / Retention / Fundraising	+	### External Outreach Events
−	# Committee Reports	+	# Club Business
−	# Consent Agenda	+	## Previous Minutes
−	# Old Business	+	## Recruitment / Retention / Fundraising
−	## Pinned items	+	## Committee Reports
−	## Action Items	+	## Consent Agenda
−	# New Business	+	## Old Business
−	# Officer Reports	+	### Pinned items
−	## [[President]]	+	### Action Items
−	## [[Vice-President]]	+	## New Business
−	## [[Treasurer]]	+	## Officer Reports
−	## [[Secretary]]	+	### [[President]]
−	## [[Public Relations]]	+	### [[Vice-President]]
−	## [[At-Large]]	+	### [[Treasurer]]
−	# Other	+	### [[Secretary]]
−	# Trash/Recycling Volunteer	+	### [[Public Relations]]
−	# Adjournment	+	### [[At-Large]]
		+	## Other
		+	# Conclusion
		+	## Trash/Recycling Volunteer
		+	## Adjournment
	<br>		<br>

---

Revision as of 15:22, 6 July 2022

Contents 1 Month Day(th), Year 2 Agenda 2.1 Summary 3 Initialization 3.1 Member Attendance 3.2 Guest Introductions 3.2.1 Guest Attendance 3.3 Member Reports 4 Announcements 4.1 Upcoming Events 4.1.1 Non-Recurring Events 4.1.2 External Outreach Events 4.1.3 Recurring Events 5 Club Business 5.1 Previous Minutes 5.2 Recruitment / Retention / Fundraising 5.3 Committee Reports 5.3.1 Special Action Committee 5.3.2 Knowledge Share Committee 5.3.3 New Website Committee 5.3.4 Documentation Committee 5.3.5 New Equipment Purchasing Committee 5.3.6 Donations Committee 5.3.7 Public Relations Committee 5.4 Consent Agenda 5.5 Old Business 5.5.1 Pinned Items 5.5.2 ToDo Action Items 5.6 New Business 5.7 Officer Reports 5.7.1 President 5.7.2 Vice-President 5.7.3 Treasurer 5.7.4 Secretary 5.7.5 At-Large 5.7.6 Other 6 Conclusion 6.1 Trash/Recycling Volunteer 6.2 Adjournment

Month Day(th), Year

Link to join online meeting: https://meet.google.com/roo-ozzn-jne

Agenda

Summary

1. Initialization
   1. Member Attendance
   2. Guest Introductions
   3. Member Reports
2. Announcements
   1. Upcoming Events
      1. Recurring Events
      2. Non-Recurring Events
      3. External Outreach Events
3. Club Business
   1. Previous Minutes
   2. Recruitment / Retention / Fundraising
   3. Committee Reports
   4. Consent Agenda
   5. Old Business
      1. Pinned items
      2. Action Items
   6. New Business
   7. Officer Reports
      1. President
      2. Vice-President
      3. Treasurer
      4. Secretary
      5. Public Relations
      6. At-Large
   8. Other
4. Conclusion
   1. Trash/Recycling Volunteer
   2. Adjournment

Initialization

Member Attendance

• X Dues-paying (voting) members
• Y members in attendance
• Quorum requires (X/4) members

Guest Introductions

Guest Attendance

• ZZ Guests

Member Reports

Talk to your fellow makers!

• Show & Tell
• Projects you want to do
• Interesting Resources discovered
• Tell us what's on your mind!

Announcements

Upcoming Events

• As usual, check https://www.meetup.com/splatspace/events/calendar for posted events.

Non-Recurring Events

• event info

External Outreach Events

note new calendar for YEAR External Outreach Events list

Some outreach highlights:
What	Date & Time	Where	notes

Recurring Events

Regular events carried from month to month.

• event info

Club Business

Previous Minutes

• Approve minutes from Mon Day(th), Year

Recruitment / Retention / Fundraising

Committee Reports

Special Action Committee

{leader(s)}

• item
• item

Knowledge Share Committee

leader(s)

• item
• item

New Website Committee

leader(s)

• item
• item

Documentation Committee

leader(s)

• item
• item

New Equipment Purchasing Committee

leader(s)

• item
• item

Donations Committee

leader(s)

• item
• item

Public Relations Committee

leader(s)

• item
• item

Consent Agenda

{no consent item this month}

Old Business

Pinned Items

Permanent items of the Old Business section carried from month to month.

• item

• item

ToDo Action Items

(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)

• greyed-out item

• item

• item

New Business

• item

• item

Officer Reports

President

who

• item

Vice-President

who

• item

Treasurer

who

Account balances as of MM/DD/2021: + BB&T + Cash Total - Outstanding - Escrow - 3 mo reserve Non-committed   $2746.53     $94     $2840.53     $0     $784     $7500     $-5555.47     $2746.53     $94     $2840.53     $0     $896     $0     $1944.53

This month's income (cash in): Member Dues Donations Other Total   $2348.28     $200     $0     $2548.28
This month's expenses (cash out): UDI Rent Linode.com Spectrum Misc Total   $2400     $7.13     $89.99     $98.94     $2596.06   Income - Expenses =   -$47.78 Potentially recoverable back dues = ~$175

Active Member count as of MM/DD/2021: (Active = paid dues within past 60 days) Membership Type # Members Expected Dues Target # Members Target Dues Full 31 $1860 27 $1620 Full (Legacy) 10 $500 Associate 7 $175 Associate (Legacy) 4 $80 Student 3 $105 Recurring Donors (3) $200 Total 55 $2920 52 $2545
Monthly Expected Expenses Current = $2510
Deficit/Surplus Current = $2920 - $2510 = $410/mo

Departing Members: first names, last initials (not included in the numbers above)

New Members: first names, last initials

Paused: 2 members (not included in numbers above)

Arrears: 1 member

With our current Membership & Expenses, it will take about 12 months to fully fund our reserve.

• https://wiki.splatspace.org/images/9/98/Reserve_Projection_2021-06-01.pdf
  • Note: projection is based on member dues and recurring donations.

Current steps to increase revenue / decrease expenses:

• Donations: Thank you to Andrew S, Blake, and Graham, for your donations.

Secretary

who

• item

At-Large

who

• item

who

• item

who

• item

Other

{none}

Conclusion

Trash/Recycling Volunteer

• Ask for a volunteer

Adjournment