2020-07-07
Contents |
July 7th, 2020
Agenda
Summary
- Minutes
- Member Attendance
- Consent Agenda
- Old Business
- Action Items
- New Business
- Officer Reports
- Guest Introductions
- Member Reports
- Upcoming Events
- Trash/Recycling Volunteer
- Adjournment
Guest Introductions
Minutes
Member Attendance
45 Dues-paying (voting) members
Quorum = 12 members
Consent Agenda
1) Approve meeting minutes from
- Jun 2nd
Old Business
- Investigate door-duino problems (10 second delay on credential scanning/door unlock) - updates?
ToDo Action Items
(Items carried forward from previous meetings, but not up for discussion this month. Recorded here so we don't forget about them.)
* Implement a process (proposal?) for holding votes with membership electronically, to allow us to accomplish votes without establishing quorum at/during meetings.
* Implement a process (ie. sending a two-sentence announcement with a link to the agenda to the Google Group, Slack #announcements) for announcing to SplatSpace membership important meetings, votes, and events, in the case where there has been a board member meeting and agenda prepared at least 3 days in advance.
* Plan needed to allow members to recoup costs on consumables they provide to the space. (who?)
* New Member orientation (Dawn)
* Training & Accountability (need volunteers) [create doc with list of tools, include people & doc links as we start making equipment training guides]
* New Storage Shelves (Scott + volunteers)
* Audio/Visual install & configuration (Scott + volunteers)
* Splat server upgrade (Scott)
* Laser cutter soundproofing
New Business
- Website plans (updates): discussed updates from the web team, showed demo site and took comments for improvements.
- Stripe 'Customer Portal': implemented and ready, pending web site update
- Mark proposed making our current splatspace.org About page our landing page, no objections, Ryan will implement this ASAP.
- Proposal - Offer 50% off membership dues for first 3 months until we feel we are back to full capabilities (in-person meetings, group workshops, etc)
- Rationale - entice people to join now, rather than wait until the fall
- Discussed this idea, possibly table it for a month. Maybe worth doing this as a limited time offer for the next few months to bring in new members. Probably not a primary factor in new member conversion.
- Discussed making the associate membership more attractive, given the currently reduced frequency of our scheduled meetings.
Officer Reports
President
Vice-President
Treasurer
|
---|
| ||||||||||
---|---|---|---|---|---|---|---|---|---|---|
|
| |||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Monthly Expected Expenses = $2505 | |||||||||||||||||||||||||||
Deficit = - $400/mo (was -$555 on 6/1/20) |
Departing Members: :)
New Members: Kersten W, Kristin G
With our current Membership & Expenses, we can pay bills through 3/2021
- Note: projection based on member dues (does not include donations)
https://wiki.splatspace.org/images/0/09/ReserveProjection07.pdf
Mark's Membership Trends Report:
Options to increase revenue / decrease expenses:
- Talk with our landlord to seek temporary rent forbearance/forgiveness in order to stay in operation. (Dawn)
- Proposal - Ask to revert to our old rent of $1900/month through 12/2020.
- Update: request for reduced rent is underway, waiting for response.
- Connect with Nation of Makers to see what other makerspaces are doing to address funding and membership issues, operational challenges. (who?)
- Get the previously formulated list of ideas/brainstorming for fundraising and membership engagement, find members willing to pursue these. (who?)
- Consider/brainstorm ways that SplatSpace might engage with community, especially with the ongoing challenges presented by COVID-19. (Engagement with children, educational or pastime). (who?)
- Update the website (highlight PPE projects, video from workshops, other activities and resources that SplatSpace offers as Durham's makerspace). Offer a curated list of others' activities, relevant events and opportunities. Standard things on Instagram, Facebook, Wordpress, etc. (who?)
Secretary
At-Large
Scott
- Update: no events coming up.
Blake (Member relations)
- Social media accounts now accessible: Twitter, Instagram, YouTube, Facebook.
- If other members would like to post to social media account, contact Blake (via his @splatspace.org email address, include the content to post.)
- Will donate a small 6 gal air compressor to SplatSpace.